Privacy Policy

1. Information We Collect

We collect information you provide directly, such as when you submit a nomination, register to vote, contact us, or sign up for our newsletter. This may include:

• Full name, email address, phone number
• Company or organisation name and sector
• Nomination and supporting documentation
• Correspondence and feedback you send us

We also collect limited technical data automatically when you visit our website, including IP addresses, browser type, pages visited, and referring URLs.

2. How We Use Your Data

We use your personal information to:

• Process and manage nominations and votes
• Communicate with you about award status and event details
• Send newsletters and marketing communications (with your consent)
• Improve our website and services
• Comply with legal obligations

3. Legal Basis for Processing

We process personal data on the following legal bases: performance of a contract (processing your nomination), consent (marketing emails), compliance with legal obligations, and legitimate interests in operating and improving our awards programme.

4. Data Storage & Security

Your data is stored on secure servers. We implement appropriate technical and organisational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. We retain personal data only for as long as necessary for the purposes set out in this policy.

5. Cookies

Our website uses cookies to improve user experience, analyse site traffic, and personalise content. You can control cookie preferences through your browser settings. Essential cookies are required for the site to function; analytics and marketing cookies are optional and require your consent.

6. Third-Party Sharing

We do not sell your personal data. We may share data with trusted third-party service providers who assist us in operating the website and conducting the Awards (e.g. research firms, event organisers). These parties are bound by confidentiality obligations. We may also disclose information where required by law.

7. Your Rights

Depending on your jurisdiction, you may have the right to: access the personal data we hold about you; request correction of inaccurate data; request deletion; object to processing; withdraw consent; and request data portability. To exercise your rights, contact us at the address below.

8. Children's Privacy

Our website and services are not directed at children under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected such data, please contact us immediately.

9. Changes to Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website and, where appropriate, via email. The "Last updated" date at the top of this page indicates the most recent revision.

10. Contact & Data Requests

For privacy-related enquiries or to exercise your data rights, please contact our Data Protection Officer at privacy@eabrandqualityawards.com. For general enquiries, visit our Contact page.